Use the Done! command (from the Edit menu, or press Spacebar, or click the Done! button on the toolbar) to mark any item (or project) as done (or to revert a done item to being undone again).

Once you mark an item as done, its background color changes, or it disappears from view altogether if you have Hide Done Items (from the View menu or Other Settings) mode currently invoked. The item title will have a strikethrough through it as well (if you have selected Strikethroughs Through Done Items in Other Settings). If the item had been Started before you marked it done, the planned Duration is replaced by the elapsed time since it was Started. A checkmark appears to the left of the Done! command on the Edit menu if the highlighted item is already done.

If you Done! an item on today, the Began time of the done item is automatically set to immediately follow the most recent done item in your schedule and the duration is adjusted accordingly (if you'd prefer a different behavior than this, consider instead one of the alternatives to the Done! command on the Advanced Timekeeping submenu in Pro Mode described below).

If you Done! an item on a future day, the item is marked done and moved to today.

If you Done! an item on a past day, the start time is left as it was.

If the Offer To Clone When Item Done option was checked in the item's properties, TimeTo™ will offer to create a duplicate item based on this item's properties immediately after you mark the item as done, thus helping you easily create a follow up item to the done one. If the item had been started, the resulting item will have the duration of the original item before it was started. Tip: some users find it handy to include a sequence of actions required for an item, and then Done! when the first action is completed, then remove that first action from the title of the item resulting from the cloning.

If the item has been assigned to a Project (by setting the Project in the item's properties to anything but "none"), then that Project's Note gains a row showing the date and time that this item was marked done, as well as its title. This makes it easy to see a history of when all items within a project were done, by going to the Projects List and opening the note for that project. (If the project did not yet have a Note, one is created the first time you complete an item of that project.)

Filling the gap: If you would like to mark an item as done, but have its duration adjusted to fill the gap from the end time of the previous done item to the current time, choose the Done & Fill Gap command (Shift+Spacebar) instead of the Done! command (Spacebar). (Tip: If you would typically prefer this behavior over the default Done! behavior, you can make this the default for whenever you choose the Done! command by checking the Done Command Fills Gap checkbox in Other Settings).

Done w/ Current End Time: Instead of using the Done! command, you may wish to use the Done w/ Current End Time command (Ctrl+Spacebar) to indicate that you just now have finished the item. This is especially useful for those who tend to record events as they occur and value having an accurate record of when items were completed. Note that if you had used the Start command when you started the item, then the end time will be current whether you use the Done! command or the Done w/ Current End Time command to mark the item as done. If you tend to record events after the fact (or prefer to stay in Light Mode), then mark items as done using the Done! command, and then simply press Enter and edit the time and date completed to whatever values you would like them to show.

Starting done items: If you would like to restart a done item, highlight it and then Start it: The done item will remain marked as done however a duplicate item will be created and started at the current time. Using the technique thus results in having a record of the multiple time segments that you worked on the task.

If you accidentally mark an item as done, simply choose the done command again (Spacebar) and it will revert to being undone. However if it had been started, its planned duration will have been converted to the actual duration, thus you may have to manually change the duration back to the planned duration.

Marking an item done for now, with more to do later: If you began an item and need to finish it at another time, you can use the Done For Now & Finish Later command (Ctrl+F6) to put a done item in your schedule as a record of what you've done so far, and have an undone duplicate of the item added to your schedule (for you to work on at another time). Alternatively, if you would like the phrase "Attempt:" to be prefixed on the done item, choose the Record Failed Attempt command instead. If you were interrupted by another activity and intend to return to this activity immediately afterward, consider using the Interrupt command instead.

Creating a new item and marking it done all at once: If it's important to you that TimeTo™ include a record of what you have accomplished, use the New Done Item command to record unplanned items that you have accomplished. The New Done Item command is a quick alternative to first creating a New Item, then marking it done (using the Done! command), with the begin time starting at the time of the previous done item and the Duration reflecting your having completed it at the current time. (If you often insert new done items of the same nature, you can save even more time be creating a gapfiller command on the Gapfiller menu for that activity and then choosing that gapfiller command rather than the New Done Item command.)

Setting TimeTo™ to automatically mark events done: You can add a trigger to any item (even a recurring one) that will cause it to automatically be marked as done when its start time arrives. You can also specify whether TimeTo™ should confirm with you first at that time or not. To learn how, read the triggers section of the New Item help topic.

Editing a done item (Expense and Mileage fields): When you edit a done item, many of the properties are no longer available for editing, while two new properties appear. The new properties are Expense and Mileage. Now that the item is done, you can put values in these fields if you wish. If you do, these values will be included in your monthly Done Items Log files, for potential import into a spreadsheet to total up mileage and/or expenses.

Marking splittable items done: If you Done a segment of a splittable item, the other undone segments are left undone. If you Start a segment of a Duration of, for instance, two hours, and then mark it Done after only one hour, two hours are removed from the total duration of the item, thus accurately reflecting that you are getting the overall item completed in less time than originally anticipated. So if you want to Done them all at once, uncheck Splittable first.

Note: If you try to mark an item as done while on Priority View or while viewing a future day, TimeTo™ will ask you to confirm before proceeding.

Related Topics

Done & Fill Gap
Done w/ Current End Time
Start & Fill Gap Since Last Done
Hide Done Items
Strikethroughs Through Done Items
Record Failed Attempt
Done For Now & Finish Later

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