Priority View (pro mode only)

Choose the Priority View (from the View menu, or press Ctrl+R) to see a list of all undone flexible-date items, in order of highest to lowest priority, and then possibly reorder priorities quickly (either by dragging items up and down the list, or pressing Ctrl+Up and Ctrl+Down to change the priority ranking of the highlighted item one step at a time).

If you find the view overwhelming, you can simplify it by choosing to turn off some settings that affect the amount of detail provided in Other Settings or use Filters to limit what appears.

Tip: If you have chosen Priority View to choose the most important thing to do next, consider turning on Filters with Doable Now checked.

Window Frame of View

The top frame of the Priority View shows the number of undone flexible-date items and their total time (rounded to the nearest hour), the current time of day (including ticking seconds), the current date, and an asterisk if schedule changes have not yet been saved. "FILTERS ON" appears to the right of these other items if the Filters window is open, as a reminder that you are only seeing (and counting) items which qualify to pass through the Filters.

Items List

Each row of the list of items in the Priority View shows one item. You can drag items up and down the list, thus instantly raising or lower their priority (When you do so, all the other items of that tier are renumbered accordingly. If you drag an item to a different tier, its tier changes and the other items are renumbered; however the other items will not change tiers: instead the tier that gained an item will now have one more item in that tier, while the tier the dragged item came from has one less item).

Here is the information which appears for each item (from left to right):

The leftmost column shows the Priority of the item, first its Tier and then its Rank (for instance "A5" indicates Tier A, Rank 5). Any items not yet assigned to a Tier are listed first (in case they are very important) and marked "new" as a reminder to you that they need to be classified.

The next column display the date upon which the item is presently scheduled in this format "01-19 Thu +2". The 01-19 Thu is the month, day and month and day of week. the +2 is the number of day in the future that that date is situated (if the item is scheduled 100 or more days into the future, >99 appears instead).

If you have Expected Returns Active checked in Other Settings, and the item has an Expected Return designated, then the next column contains a square whose color indicates the relative Expected Return/Hour of the item: the higher the expected return, the darker the color.Items will also show the Expected Return to the right of the duration (e.g., "$2"), if its Expected Return is greater than $0 and you have selected Expected Returns Active in Other Settings. If Expected Returns are active, then using the Raise Priority and Lower Priority commands on an item in Tier A will change its the Expected Return value of the item instead of the Priority (changing the Expected Return can in turn cause a change of Rank), since items of Tier A are ranked based upon Expected Return/Hour.


In the column preceding the title column, a black square filled with the colour indicating the Project the item is assigned to appears (if the Project is "none", the rectangle is white). You can click on the square to view the list of projects and also change the project assignment for the item directly.

For items that have a long Duration, a black dot appears to right of the Project box time of day of each item or gap listed: the larger the dot, the longer the duration of the item or gap.

A ellipsis (...) preceding an item's title indicates that it is still too early to start work on the item (because its Earliest Begin date and/or Earliest Begin time has not yet arrived). This indicator helps you choose what to start next.

A "carat" symbol (^) indicates that an item is Sequenced.

If Show Project Name is checked in Other Settings, and the item has a Project specified in its properties, the item's Project appears next.

The item's title appears in the colour designated for flexible-date items (as set in Colors Settings from the Settings menu), unless the item has been assigned a Label, in which case the item is in the Label color. You can change the Label of the item by right-clicking anywhere on the item's row.

Each item's title is followed by a time in parentheses indicating its planned Duration (for example, "(:20)" for a 20-minute item).

To the right of the Duration is the number of days since you created the item (for example, "[24 days old]"), to help give you a sense of how long you've been planning to do it (or if the item is a flexible-date exception instance of a recurring item (this is the only kind of recurring item that would appear on this list) then instead the original date of the recurrence of the item appears instead).

Finally, if the item has a Note, the Note icon appears on the extreme right of the row, and if you click the icon you can view or edit the Note.

New Items in Priority View: When you insert a new item in Priority View, it will always have a flexible-date a blank Tier (well, almost always: please read about New Item Preferences for more information.

Navigating the Priority View using alphabet keys:
Besides the usual scrolling keys, you can select items by typing alphabet keys: pressing any key from a to z selects the next undone item on the view that begins with that letter. Pressing the letter again selects the next, possibly wrapping around to the top of the list.

Frequently Asked Questions:

Why does the Priority Rank automatically change on me when I modify an item that is in Priority Tier A?
You probably have Expected Returns Active in Other Settings. If so, all items that have are in Tier A automatically get reranked based on their Expected Return / Hour. (This an advanced feature that is quite powerful if appropriate for you: there is a comprehensive explanation of it in the Expected Returns Active section of the Other Settings help topic.)

How can I give a Priority to a recurring item?

  1. Insert new item.
  2. Before making the item a recurring item, set it to Flexible Date.
  3. Give it whatever Priority you'd like.
  4. Now make it Recurring, and check the Date Becomes Flexible On Arrival checkbox.
  5. When the item's date arrives, it will have the Priority Tier that you specified.

Troubleshooting tip: If you ever find that in Priority View you have a few items showing out of priority order at the very bottom of the list. This is not unknown in TimeTo to occasionally happen and is usually self-healing. However, if you'd like to fix them, it is easy to do:
0. Go to Priority View, and scroll to the bottom of the list.
1. View the item's properties.
2. Change the item's rank one later than it was before (for example, change B to C). (no need to click OK here)
3. Change the item's rank back to what you had it as before.
4. Click OK.
5. Repeat for each item at the bottom of the list that is not in priority order.

Related Topics
Introducing TimeTo
New Item
Other Settings
My Multiple Day View/Multiple Day View

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