Use the Label command (from the Item Properties submenu of the Edit menu, or press Ctrl+F3) to assign a Label to any highlighted item on any view (except for Month View) or project (from the Projects List). You can assign one of eight user-defined labels. You can also assign a label to an item or project by right-clicking it.
In Labels Settings (from the Setup menu) you can assign custom names and text and background color for labels. TimeTo™ ships with suggestions for label names and colors which you can change at any time.
New items (and new projects) automatically have their label set according to the Label setting in New Item Preferences. Items and projects with a normal label appear in the colors you define in Color Settings (from the Settings menu). Items and projects with any label other than "normal" have their text color governed in all views by your Labels Settings (from the Settings menu). Thus, items and projects with a particular label will appear in lists in whatever color you assign to that label in Label Settings.
Background color settings in Labels Settings only affect Month View: When an item with a background color caused by its label appears in a Month View, all items below it in the Month View's day cell will have the same background color until another item appears that asserts a different Label background color.
Label 7 is special: If a date has at least one item that has been labeled with this label scheduled, then the date header (day of week, day of month, year) in day views and the Month View will also appear in the special label color. Month View Note: If an item is marked with the Special Day label (Label 7), (applied by right-clicking the item in any item list) then the effect of that item on the Month View (i.e. that it changes the color scheme of that day) will always occur, no matter what other restrictions restrict what items appear on the Month View. Otherwise, the same restrictions govern whether the item itself (i.e. its Begin Time and/or Title) appear on the Month View. So, for instance, if you have Label 7 set to a color scheme of orange on blue, and you have your Month View preferences in Other Settings set to only show underscore items, and you create a non-underscored item on August 11, 2008 and apply Label 7 to it, then on the month view, the August 11 cell will have its date and day of week in orange, the background of the cell will be blue, but the item will not appear on that date (since it is not underscored).
Recurring items: If you change the label on one instance of a recurring item using the Labels command, it affects all instances of that item (unless it is already an exception instance, in which case only the one instance is affected).
Viewing or printing items by label: To view only items that have particular labels, select the Filters command (from the View menu or press Shift+F), then check the Labels checkbox to filter all views to include only items of a specific Label. Click the Label Selections button in the Filters window to yield a dialog box where you can specify any combination of up to eight labels to include. For instance, to see all undone items of label x, select the Alphabetical View (Ctrl+A), then Shift+F for the Filters window, then check Labels, then click Label Selections and check only label x. To print the same list, choose Print Alphabetical View from the Print submenu of the File menu (as long as Filters are on, printouts are filtered as well).
You can also assign a label or change to an item in the item properties window.
Note on Windows text colors limitations: Windows will only use solid colors for text. Therefore, if your selection is not a solid color, the nearest solid color is used. To preview how the text color will appear, look at the colored rectangle titled "Color|Solid." in the Color picker window.
Related Topics
Label Settings
Color Settings